Copiers

FAQs

How long will the stated costs be in effect?

The 4.5 cents for black & white and 20 cents for color rates will be in effect through the end of FY25. An annual rate analysis will be performed going forward to determine if adjustments in the cost structure make sense based on usage.

Will students who work in a department be able to use the copier?

Yes, student employees will be able to use the departmental code to release jobs at the copier.

What paper types will be provided through Central Receiving?

Only 8.5x11 (letter) and 11x17 (tabloid/ledger) copy paper will be provided.

Who will request more paper for a department?

Paper supply will be monitored by the copier and a report generated to compare copies to paper supply, but each department should designate someone to check the paper supply and submit an order when the supply is running low.

 

How can I ensure that my confidential print out remains confidential?

You must physically release your print jobs with your ID card or code at the machine.

 

Will someone working remote be able to print to a copier?

A person can send a print job and release it within 24 hours. We are looking into a way to submit a print and authorize another person to pick it up at the copier.

What happens if I forget my job or it is otherwise left in the queue?

All jobs will be purged after 24 hours if they are not released to print.

What if I have multiple budgets?

There will be a way to designate the correct budget for those who control more than one budget.

Can I purchase my own printer to use in my office or department?

Per the revised Acceptable Use Policy, the following are not permitted:

6.1.16 Using or installing software not licensed or approved by the University’s Computing and Information

Technology Department.

6.1.17   Installing or using hardware or peripheral equipment not specifically approved and authorized by the University’s Computing and Information Technology Department or using approved equipment in a manner inconsistent with the approved purpose for which the equipment was installed.

In general, employees should limit the use of personal equipment in a work setting.

 

What exceptions will there be for keeping current printers?

There will be exceptions for ADA compliance and possibly other considerations, but the process will be stringent to justify an exception. Printers allowed as exceptions will be monitored and charged at a separate, and higher, rate.

 

What if I recently purchased a printer?

All printers are Winthrop property. When a printer is removed that has been newly purchased, it will be redeployed for use in areas approved for an exception.

Since these copiers will all be networked, will everyone have access to all of the machines?

Yes, you will be able to print to any copier. We are working to ensure that all copiers will be readily accessible to users.