Office of Fraternity and Sorority Life

Planning a successful event for your Greek-letter Organization takes time, preparation, communication, and working with your members as well as a number of stakeholders. Events can range from programs, brotherhood/sisterhood activities, new member presentations, philanthropic fundraisers, chapter retreats, and social events. The Office of Fraternity & Sorority Life believes that planning along with managing safe and effective events is a shared responsibility. In doing our part, we will work with groups by educating and providing resources to effectively plan, register, prepare, and execute their event. 

Social Event Guidelines, Registration, & Resources 

• Social Event Guidelines (pdf - 431 KB)
• Social Event Registration Form (electronic) (Must be submitted at least seven days prior to date of requested event)

Social Event Resources

Social Event Checklists 

• Checklist On Campus Events without Alcohol
• Checklist Off Campus Events without Alcohol
• Checklist On Campus Events with Alcohol
• Checklist Off Campus Events with Alcohol
• SHACK Agreement Form - Organizations or departments reserving the Shack are responsible for the members and guests attending your event. 

Guest List Template - Events with Alcohol 

Guest List Template (Guests of Host Organization) - NPHC/Student Orgs Open Events 

FSL Participant Waiver - Events involving risk related activities 

Guest List Template (Special Guest List - Visiting Org Members/Alumni) - NPHC

Security Vendor Checklist (pdf - 47 KB)

BYOB Punch Cards (pdf - 195 KB) (Provided by Wake Forest University)

BYOB Bartender Check-In List (pdf - 180 KB) (Provided by Wake Forest University) 

NIC BYOB Guidelines (pdf - 430 KB) (Provided by the North-American Interfraternity Conference)

Party Themes (pdf - 114 KB)

Event Planning Resources 

Cultural Event Status

• Cultural Event Request Form
  Fill out this online form and submit.

Event Planning 

• Event Planning Guidelines (pdf-142 KB) 
  Use this form to guide your organization's planning process to a successful event, as well as reduce any risk associated with your event.

National Pan-Hellenic Council New Member Presentations

• New Member Presentation Guidelines

Travel

• Student Travel Emergency Contact Form
  Please complete at least 2 days before travel.

Fundraising

Off-Campus Fundraising (if using the Winthrop Foundation)

• General Foundation Information
• Sample Fundraising Letter
  If you are working with the Winthrop Foundation, use this sample fundraising letter to get started. Make sure to print this on letterhead and work with the Foundation to get it approved.

On-Campus Fundraising

• Fundraising, Solicitation, Donation Box, & Canvassing Form
  Print out PDF Form, fill out, and sign. Deliver to in 269 DiGiorgio Campus Center.

Advertising

DiGiorgio Campus Center

• DIGS Advertising Forms 
  Banner Request and Digital Advertising

ListServs

• All Students ListServ
  Fill out online form to submit advertisement to all students, which is compiled into Daily Student Announcements.

Posting Flyers

• Posting Guidelines (pdf-228 KB) 
  Find our where you can post your advertisements around campus.