The Procurement Services Department supports the acquisition of the quality goods and services that the University needs to effectively and efficiently operate.
Purchasing Cards ("P-Cards") are limited to those who have a frequent need for their use and have a strong record of complying with the rules of the program. Learn more here.
Trying to do business with a new vendor? A Requisition cannot be completed unless the vendor is added to Banner first. To do this, request a W-9 form from the vendor and forward the W-9 to purchasing@winthrop.edu. Incomplete W-9s cannot be accepted.
Order via Herald Office Supplies or Staples Advantage. If you need a Staples Advantage and/or FSI Office account, contact purchasing@winthrop.edu
Order needed items through your Winthrop-affiliated Amazon Business account. To set up a Winthrop-affiliated Amazon Business account, contact purchasing@winthrop.edu.
Please view rental car instructions here.
View the state contract for toner. Toner for large copiers managed through a contract via Printing Services can be obtained through Printing Services.
Please see this training slideshow for more information!
Create a Requisition in Banner and select Sodexo as the vendor.
Submit a "Work Request" on Facility's page here.
To learn more about Sole Source Procurements, view the presentation from the Audit Manager of the Audit & Certification Department from the South Carolina Division of Procurement Services here.
To learn about Sole Source Guidelines, visit our page here.
To learn more about the competitive bidding threshold and small purchase procedures, click here.
To view open solicitations and awards at Winthrop University, visit our Solicitations & Awards page here.
A properly executed purchase order constitutes a contract which is binding on the University and the vendor. The President, VP for Finance and Business Affairs, Director of Procurement Services, and designated procurement officers are the only persons authorized to bind Winthrop University. Vendors are cautioned not to accept verbal orders without receiving a purchase order number from the person placing the order. The University will not be responsible for orders received without a valid purchase order. Failure to follow these procedures will result in delayed payments or the return of material to the vendor.
Forward all invoices for goods and services to: Accounts Payable, 125 Tillman Hall, Rock Hill, SC 29733 or via e-mail: accountspayable@winthrop.edu
Accounts Payable's direct telephone number is: 803/323-2243.
External Groups: As a state institution, external groups are welcome to come to campus to utilize campus services like the Library or for community memberships in the West Center. Groups can also reserve space on campus or utilize the free speech areas. For information on each of those polices as they relate to external groups/individuals, please review the appropriate policies below:
Visit our web page entitled Doing Business With Winthrop University for more information.
To ensure delivery of a PO to the vendor, please enter the vendor's e-mail address into the vendor contact information section of the requisition so that the Purchase Order can be sent to the vendor.
Sole Source procurement is a purchase where there is only one supplier that can provide the product or service, where the item is truly one of a kind, only available from the one manufacturer, or under patent, copyright, or proprietary design.
Items + services under $10,000 are considered by SC Division of Procurement Services to be fair and reasonable, allowable without getting competitive quotes.
Items + services over $10,000 but less than $50,000 must be advertised in SCBO or get 3 (minimum) bona fide quotes.
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