The Office of Human Resources provides access to many online tools for departments and employees to use in order to process many HR functions. Please contact our department by e-mail at hrhelp@winthrop.edu or by phone at 803/323-2273 if you need further assistance.
The Applicant Tracking System is used for posting positions and hiring new employees, currently both permanent staff and student employees. Departments review position descriptions or templates and post the opening on the employment portal. Candidates apply directly on the portal and departments are able to review the applicants and make hiring decisions all within this one system.
To access the ATS an employee will be required to have a specific role identified in order to perform certain functions.
Access the Applicant Tracking System
Access the ATS Information Page
Information for departments when hiring an applicant. Procedures and Instructions regarding Background Checks.
Access the Background Check Request Form. The form is automatically submitted to HR and the background check process will
be initiated.
Job Postings for permanent employees and student employees can be found on the HR Job Portal. Applicants will need to set up an account to apply for a vacancy. Applicants can also check the status of an application on this site.
Information for departments when hiring an applicant. Here you are able to access our internal I-9 database, request a new I-9 to be completed, and find information on the employment verification process.
The employee onboarding portal is used to collect data and required forms from new
permanent and temporary employees both during and after the hiring process. The system
also provides a checklist for new hires with all required tasks that need to be completed.
These checklists are initiated by the Human Resources department. New employees who
applied for a position via the HR Job Portal can access the site using their applicant
login. Current employees are able to use their Winthrop credentials to login by using
the SSO Authentication link.
Access the Employee Records Portal or the Onboarding Information page.
Starting January 1, 2020, Winthrop began using a new online system for the completion
of EPMS (annual, probationary, trial and short year reviews) for Winthrop staff.
Access the portal instructions and Review types
Access the Performance Management System Instruction Page
Access the Employee Performance Portal
The Electronic PAF system is used by departments to process new hires, changes to
employment, and terminations for both permanent and temporary employees.
Access the ePAF Information Page
Access the ePAF System
Permanent staff can now manage an employee's position description online within the
Position Management module on our HR Online Portal. Supervisors can view and request changes to the position descriptions of their direct
reports. Employees are also able to view their position description details online.
Access the Position Management Information Page
The Request for Salary Action form covers a variety of personnel actions and corresponding salary increases.
A retention increase can be requested when an employee receives a bona fide offer of employment for a comparable position outside of the university. This is an increase to the employee’s base pay. An offer letter from the employer must be submitted to HR.
Compensation added to an employee’s base pay when new duties—typically higher level or requiring more responsibility--are added to an employee’s position description on a permanent basis. Position description changes must be made in the PeopleAdmin system before an additional duties increase will be considered. In situations in which the position description is significantly changed, HR may recommend a reclassification.
Equity increases are considered when an employee’s salary is less than other Winthrop employees in similar positions and to keep an employee at no less than the minimum of the competitive range for the position (see Pay Administration Guidelines). Equity increases should be discussed with Human Resources before a request is initiated.
Compensation not included in an employee’s base salary that is awarded for a limited period of time. A TSA may be awarded when employees are asked to take on additional duties during a vacancy (typically after a position has been vacant three months) or when they serve as a director or manager of a time-limited program or project outside the scope of their normal job duties.
TSAs are awarded as a percentage of salary up to a maximum of 15 percent; the actual percentage should be based on the nature of the temporary duties.
Example:
Employee salary is $50,000 and you want to provide a 10 percent TSA for the period Feb. 1 thru June 30:
$50,000 (salary) x 10 percent (requested percentage) = $5,000 (for the year)
$5,000/24 pay periods = $208.33 per pay period x 10 pay periods (Feb. 1 thru June 30) = $2,083.
Reclassifications—the assignment of a position from one state classification to another—are initiated by Human Resources based on a change in job duties. The first step in the reclassification process is to update the position description in PeopleAdmin.
The Budget Office forwards completed forms to Human Resources (HR). Please check the descriptions above to determine if additional paperwork/documentation or action is required.
Once HR receives the form, the employment team pulls all necessary classification and compensation data before submitting the request to the President for approval.
Please note: Requests received by noon Monday are reviewed by the President the following week. HR sends notifications regarding the President’s decision as quickly as possible, along with any instructions for initiating the electronic personnel action form (epaf).
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