Generally, a temporary employee is hired for short-term project-based work or to fill-in for the long-term absence of a regular employee. Most temporary employees (other than faculty) work on an hourly basis, must be paid no less than the current minimum wage, and are paid overtime for any hours worked over 40 in a workweek (Sunday to Saturday).
Although Human Resources (HR) does its best to approve epafs and enter assignments in Banner as quickly as possible, hiring a temporary employee may take two weeks or more depending on several factors, including:
Temporary employees should not start working until the epaf is fully approved, so please plan ahead.
Failure to follow the steps outlined below may delay processing of assignments.
If you have questions or concerns as you move through the process, email the HR office at HRHelp@winthrop.edu.
Please Note: Do not email any paperwork containing an individual’s Social Security Number.
Includes individuals transitioning from student to temporary employment and those returning to Winthrop employment after a one-year break.
If the position is NEW, the supervisor needs to draft a position description that includes the job purpose, required and preferred qualifications, and job duties. This should be submitted before an offer is made in order for HR to determine whether the position is exempt (salaried) or non-exempt (hourly) under the federal Fair Labor Standards Act (FLSA).
All new employees must complete a Temporary Staff or Faculty application with Applicant Data Record. The completed application should be submitted to HR early in the hiring process, preferably when you request the background check.
Who needs a background check?
Background Checks can take up to two weeks, depending on the individual's place(s) of residence over the past seven years. HR notifies the person who initiated the request once the background check is complete and acceptable for hire.
In cases of emergencies - when an employee needs to be hired at the last minute due to unforeseen circumstances - HR uses the Self-Disclosure Form Regarding Pending Offense and Conviction to speed the hiring process. This form does not replace the background check, but it allows the employee to start before the background check is complete. Keep in mind that employment is still contingent on a successful background check and may be terminated if the background check results are not acceptable. Please contact Tanya Pettus for further information.
The State of South Carolina prohibits state agencies, colleges and universities from hiring anyone who is in default on certain student loans:
No person who has willfully defaulted on a National Direct Student Loan, a National Defense Student Loan, a Guaranteed-Federally Insured Student Loan, a Nursing Student Loan, a Health Professions Student Loan or a Law Enforcement Educational Loan shall now or hereafter be employed by the State or any of its departments, agencies or subdivisions until all defaults are cured and loan payments made current; provided, however, that if such person and his lender voluntarily enter into an agreement after default under which terms the debt will be repaid and the lender confirms this agreement in writing with the state agency, department or subdivision, the loan shall not be considered in default and the default shall be considered as cured so long as the person complies with the terms of the agreement. SC Code § 59-111-50 (2022)
These forms should be submitted at the same time the background check request is initiated.
Initiate the electronic personnel action form (epaf) at the same time the background check request is initiated.
Check the I-9 Inquiry System, which can be accessed through the HR webpage (Processes and Resources) or under Employee Tools in Wingspan.
If a new I-9 is needed, submit the Online Request Form. Please note that permanent employees who return as temporaries often require a new I-9.
Federal law requires that
Please collect the following forms and submit to HR:
Temporary employees can request a temporary pass on the Winthrop University Police Department web page.
New employees can request an annual parking pass by signing into Wingspan (once they have a WIN account) and selecting Parking Permit Application link under Employee Tools or by visiting the department at 526 Myrtle Drive.
Faculty Overload, Dual Employment or Temporary Salary Adjustment (choose only one option on the ePAF).
Check the I-9 Inquiry System for every rehire.
Collect a Self-Disclosure Form Regarding Pending Offense and Conviction for returning employees who have had a break in employment of more than six months but less than a year. Anyone with a break of a year or more requires a new background check, so please plan accordingly.
CHECKLIST FOR NEW TEMPORARY EMPLOYEES
(including anyone transitioning from permanent or student employment to temporary employment)
Welcome to Winthrop!
The checklist below provides step-by-step instructions to help you navigate the temporary employment process as quickly (and painlessly) as possible.
Our primary contact with you will be through your department contact/liaison (typically the department or division administrative specialist, assistant or coordinator) or directly via email.
Please be sure to check your email regularly during the hiring/onboarding process.
Please Note: Do not email any paperwork containing an individual's Social Security Number.
If you have any questions, please call the HR office at 803/323-2273 or send email
to HRHelp@winthrop.edu.
Complete a Temporary Staff or Faculty application with applicant data record and give it to your department contact/liaison.
Initiate your background check on the S2Verify website using the link provided by Human Resources via email. Background checks typically take from a few days to a couple of weeks, depending on how many places you’ve lived and the specific location(s). Please note that failure to initiate your background check in a timely fashion may slow down the hiring process.
Complete and sign the Employee Certification regarding student loan default and return it to your department contact/liaison.
Once the background check is complete, you also will need to complete the following forms and submit them to your department contact/liaison.
South Carolina W-4 (or a W-4 for your home state if you are working remotely).
Federal law requires that you complete Sec. 1 of the Form I-9 Employment Eligibility Verification no later than your first day of employment and Sec. 2 within three business days of your first day of employment.
A complete list of acceptable documents is available on the I9 Advantage site—you will need one document from List A OR one document from List B and one from List C. If you are working remotely (outside of the Charlotte/Rock Hill/Columbia area), Human Resources will work with you to set up an appointment at a location near your home/work to complete Sec. 2.
As a temporary employee, you have the option of enrolling in one of the South Carolina retirement programs, which include a defined-benefit, or pension, plan (known as SCRS) and several defined-contribution (403B and 401K) plans (known as ORP). Please note that anyone who currently participates in one of the programs or has money on account with the state must continue to participate.
You will receive an email directly from the S.C. Public Employee Benefit Authority (PEBA) with a link to the state Employee Enrollment System. If you have not received an email within the first couple of days of employment, please check your spam folder; if you cannot locate the email, contact the Human Resources Office at HRHelp@winthrop.edu.
You have 30 days from your hire date to enroll or opt out. If you fail to make an election within 30 days, you will default into the pension plan, and the current state-mandated percentage will be deducted from your salary each pay period.
A benefits administrator will contact all temporary employees who are eligible for insurance benefits. Eligible employees have 31 days to enroll or refuse benefits.
Email the completed WIN account request form to Computing & Information Technology at helpdesk@winthrop.edu to gain access to the university’s information systems, including Wingspan, where you’ll find your leave report/timesheet, tax documents and many other resources.
Once you have a WIN account you can enter your Direct Deposit information via Wingspan. Employee Self Service Payroll Direct Deposit Instructions can be found on the Payroll Department website.
All motor vehicles parked on campus or any property owned by Winthrop University must be registered with the Winthrop University Police Department (WUPD) and display either a temporary or annual parking permit.
All Winthrop employees are required to complete harassment and discrimination training within the first 30 days of employment. You will have access to the material through Wingspan once you have a WIN account. Please plan for approximately 100 minutes to complete the five courses and review the three related policies. If you need assistance, contact the Human Resources office at HRHelp@winthrop.edu or 803/323-2273.
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